Master OneDrive File Sharing, Ownership & Space Optimization

Vikas Cloud

OneDrive, much like any other cloud service platform, offers excellent file-sharing functionality. With just a few clicks, you can share your documents and large files with others. Some of the significant benefits of the file-sharing functionality are that you don’t have to worry about increasing file size.

OneDrive might get cluttered with duplicates now that it comes preinstalled with Windows 10 onwards and it also gets fed with data from smartphones. Before you go for upgrading your OneDrive because you’ve run out of space, why not clean up the duplicates on OneDrive?

Delete OneDrive Duplicates using Cloud Duplicate Finder

Cloud Duplicate Finder works with OneDrive | Terms of Service

 

The Need to Identify Owner of your Shared Files

As you upload new files to OneDrive and share files among different people and teams, at some point in time, it can cause confusion as to who’s the actual owner of some files in your Shared folder.

If you’re wondering how to find out the true owner of a few shared files in your OneDrive account, you’ve come to the right place. Besides, we’ll also discuss how to transfer the ownership of some files in your OneDrive account to your contacts and non-contacts. Let’s get started.

Identifying the Owner of your OneDrive Shared Files & Folders

Method 1:

  1. Open the OneDrive website and sign-in to your OneDrive account.
  2. Click on the Shared tab on the left-hand side panel.
  3. All the shared files and folders in your OneDrive account will now be visible.
  4. Select a file or folder to view its ownership details.
  5. Click the Shared link-label under the Sharing column. If you’re unable to see the Sharing column, make sure that you’re not using the Tiles mode. You’ll want to change the Folder View to list mode by clicking on the Switch View Options icon, and then selecting the List mode.
  6. Click on Manage Access.
  7. You’ll see a list of people with whom the folder is shared. The first person in the list is the folder owner. People with permissions to edit the documents will have the Can edit status. Those with only viewing permissions will have the Can view status.

Method 2:

  1. Open the OneDrive website and sign-in to your OneDrive account.
  2. Right-click on a file or folder to check its ownership.
  3. Select the Details option from the right-click menu options.
  4. Click on Manage Access.
  5. You’ll see all the people with whom the file/ folder is shared. The topmost person is the owner of that file/ folder.

Transferring Ownership of your OneDrive Files & Folders

Method 1:

  1. Open up OneDrive and click the Shared tab.
  2. Choose a file or folder you want to change permissions.
  3. Click the Shared link ahead of the file or folder in the Sharing column. If you’re unable to see it, make sure that you’re not viewing in the Tiles mode.
  4. Click on Manage Access | Grant Access.
  5. Type in the email address or name of the person (if thy’re already in contacts) to add them as the new owner.
  6. Select Can Edit next to the recipient’s email id or name.
  7. As soon as the changes are saved, they will start seeing the file or folder in the Shared tab of their OneDrive account. You can also manually inform them over an email about the change.

Method 2:

  1. Open OneDrive.
  2. Right-click a file or folder to change its ownership.
  3. Select the Details option.
  4. Click on Manage Access > Grant Access.
  5. Enter the email address or name of the person to make them owner of your file or folder.
  6. Click on Can Edit next to that individual.

How to Free Up Storage in your OneDrive Account?

Just like physical storages, cloud storages are not infinite. If you’re regularly storing new files on the cloud, at one point in time, you might run out of storage. If you’re wondering how to reclaim your lost space, there’s an easy way.

A cloud-based duplicate finder Cloud Duplicate Finder will help you identify and remove duplicate documents, photos, music, videos, archives and reclaim your lost storage space. It’s super easy and safe. No download is required. You can access it straight from your web browser, and then sign-out to revoke permissions to the CDF app once you’re done deduping your cloud library.

  1. Visit the Cloud Duplicate Finder website.
  2. Sign-up and create a new account.
  3. Click on the verification link received in your email to authenticate your account and set up a password.
  4. After this, click on the OneDrive icon in the Cloud Duplicate Finder scan interface.
  5. Click on the Add New Drive button.
  6. Sign in to your Microsoft OneDrive account using your sign-in credentials. If you’ve enabled 2-Factor Authentication, you will have to enter the OTP received on your registered mobile, email id or authentication app.
  7. After signing-in, OneDrive will prompt you to provide permissions to the CDF web app. Approve the permissions.
  8. Now all the folders in your OneDrive account will be loaded. Check the folders you want to scan for dupes.
  9. Click the Scan button to start the scan.
  10. Once the duplicates are found, you may use the Select Duplicates button to mark/ unmark multiple dupes at once and then remove the unwanted duplicates using the Select Action button.